Controlled access: everyone sees only what they need to see
Each person sees only what they need to, and sensitive documents stay protected.
Controlled access means deciding, for each folder, who can view it, edit it or share it. Payroll, medical records and contracts stay visible only to authorized people.
| Folder | Management | Accounting | Team |
|---|---|---|---|
| Contracts | Edit | Read | — |
| Invoices | Read | Edit | — |
| Human resources | Edit | — | — |
| Procedures | Edit | Read | Read |
The risk of documents open to everyone
A photocopy left on a printer, a staff file sitting on a desk, a file shared with everyone by mistake: in an organization with no access rules, sensitive information circulates unchecked.
Permissions based on roles
- Management: access to all folders.
- Accounting: invoices, payments, supplier contracts.
- Human resources: staff files and payroll.
- Field team: only the documents for their own project.
When someone leaves the organization, their access is removed in one click. Nobody walks away with a copy of the archives.
Protection against loss, too
Controlled access also limits mistakes: an approved document can no longer be edited by just anyone, and an accidental deletion can be undone.
How we do it
We work with you to define the roles and the sensitive folders, then we set up the permissions in the system. Together, we check that everyone can reach what they need, and nothing else.
The other benefits.
Traceability
Who viewed, edited or approved a document, and when: useful for audits and disputes.
Read the article →Continuity
Your documents survive fires, floods and office moves thanks to backup copies.
Read the article →Remote work
Your team reaches the right folders from the office, from home or from another city.
Read the article →Let’s talk about your growth.
Your first consultation is free. Tell us about your goals and we’ll build a plan that fits your budget.